Asset Labels

So You Need To Print Asset Tags…

• Before You Begin: Create an account for the Avery Design & Print application.

• Step 1: Identify how many tags you need to print, based on the number of new assets needing asset tags. This will be you Asset Tag Number (AT#) range.
• Check the sheet in “Asset Tagging Masterlist” that corresponds to the site receiving new assets. Note the most recent entry.
• Step 2: Identify which codes you’ll need to create your AT# prefix, based on the “Codes” sheet.
• Pick a “Purchasing Code” based on what site (or department) purchased these assets.
• Pick a “Item Type Code” depending on what type of assets you are creating tags for.
• Step 3: Log in to the Avery Design & Print application.
• Step 4: Using Avery Design and Print, click “Open” and choose the “ATS-Template.avery” file located at: \\storage\it\asset_tags
• Step 5: Once the file is loaded, Click on the barcode, then click “Edit Barcode” in the pop-out menu.
• On the left side, under “Prepare Data” make sure the “Sequential Numbers” radial is selected.
• Click the pencil icon in the SN64 rectangle.
• The Edit Sequential Numbers window appears. Verify the following settings:
• Type: “Numbers (1, 2, 3, …)
• Start Value: The most recent “End of AT# Range” +1
• End Value: Add the number of new assets you are printing tags for.
• Increment: 1
• Leading Zeros: 4
• Prefix: Combine your “Purchasing Code” & “Item Type Code” plus a “-”
• Suffix: The 3-digit abbreviation for the site receiving these assets.
• Press the green “Edit” button.
• Select “Code 39X” from the “Industry Standard Format” dropdown.
• Drag and drop the “SN64” rectangle to the “Enter alphanumeric characters” field.
• The Size of X-Dimension: 9
• Barcode height (%): 19.5
• Uncheck  “use check digit”
• Check “Display text below the code”
• Click the green refresh arrow in the preview box. Verify that the preview matches up with settings from the Edit Sequential Numbers window.
• Click the green Finish button.
• Step 6: Look at the “Navigator” box in the upper right corner.
• Verify that the number of sheets corresponds to the number of asset tags to be printed. (Example: Trying to print 90 labels should take 3 sheets.)
• Step 7: Press the green “Preview and Print” button.
• Step 8: Press the green “Print it Yourself” button.
• Step 9: Click the green “Get PDF to Print” button.
• Do not save, if prompted.
• Download the PDF when prompted.
• Step 10: Using a color printer of your choice, plus Avery 5160 (or similar) label sheets, print the downloaded PDF.
• The IT Secretary can assist with this process if necessary.